Keep clients longer.
Make every check-in feel like a win.
Turn this month’s numbers into a progress report your client actually wants to see — and post. In under a minute.
- No card needed
- Client names never sent to AI
- Works with any spreadsheet
Check-in day shouldn’t eat your Monday morning.
You already collect the data. Turning it into something a client actually wants to look at is the part that quietly eats the hours — every single week.
The spreadsheet shuffle
Weights in one sheet, measurements in another, photos somewhere else. Every report starts with a scavenger hunt.
Data lost in the thread
Check-ins arrive by WhatsApp, Google Forms, and DMs — and half of it never makes it into anything the client sees back.
There goes Monday
Copy the numbers, write the summary, make it presentable, repeat for every client. Your whole morning, every week.
From raw numbers to a sent report in four steps
Feed it your data
Upload your spreadsheet, paste a messy check-in straight from the chat, or type six fields into the quick form. Any of the three works.
waist 84, hips 98, chest 101
workouts 5/6, nutrition 85%
squat 100x5 🔥 new pr
AI drafts the note
It writes the coach note and calls out the wins — but every number comes from your data, read by code, never invented by the AI.
Drafting coach note
Great month, Sarah. Your consistency on training days is showing up in the squat — 100kg for 5, a new PR — and the waist is down 3cm right on plan.
You review and edit
See the exact report before anything is generated. Fix a number, rewrite the note, make it yours. Nothing reaches a client without your sign-off.
Send it
Text a live link, or download an MP4, GIF, PNG, or PDF — ready for email, WhatsApp, or an Instagram story.
One check-in, five ways to send it
This is the real report CoachCard generates — not a mockup. One minute in, out comes the whole family: a link you can text, a video for stories, a card for the feed, a PDF for the inbox.
Built for the part of coaching your platform ignores
Raw numbers become something that actually celebrates progress — count-ups, deltas, and PR badges instead of a spreadsheet dump. The client feels the month they just put in.
Clients stay motivated
When check-ins feel like a win, clients show up for the next one. That’s retention — not just reporting.
One client staying one extra month pays for a whole year of CoachCard.
Save the hours
Stop losing your Monday morning to hand-building reports. Feed in the data, glance over the note, download.
<1min
start to sent report
And bill your clients in the same place.
Every plan comes with a built-in invoice generator. Drop in your line items and CoachCard turns them into a polished, branded invoice in seconds — your client pays you through your own method (bank transfer, PayPal, any payment link).
- Line items, tax & discount — totals figured for you
- A clean, branded PDF or image, ready to send
- Clients pay you directly, your own way
Flat pricing. No per-client fees.
Most online coaches bill $150–200/mo per client. CoachCard starts at $19/mo— one client staying one extra month pays for the entire year.
14-day free trial on both tiers — no card required.
Starter
$15.83/mo
$190 billed yearly
Everything you need to send beautiful check-ins.
Best for up to 50 clients on monthly check-ins (~12 weekly).
- 50 reports/mo, unlimited clients
- Bill clients without leaving the app — invoices free and unlimited
- A card your client wants to screenshot — PNG, PDF or GIF
- One tap and it's in their inbox, from your address
- Your logo, your colours — it looks like you made it
- 6 polished templates, one for every vibe
- Your last 10 reports, saved and ready to re-send
Pro
Most popular$32.50/mo
$390 billed yearly
For coaches who want the whole thing on autopilot.
Best for 50+ clients or weekly check-ins — unlimited reports.
- Unlimited reports & clients
- Bill clients without leaving the app — invoices free and unlimited
- Everything in Starter, plus:
- All 21 templates, clean-professional through loud
- Your full history, however far back it goes
- MP4 and a live link you can drop straight into a DM
- Your name on the card, not ours — no maker mark
- Scheduled auto-send (coming soon)
Questions coaches ask
Is my clients' data private?
Yes. When the AI drafts a note, it only ever sees anonymized numbers — client names and identifying details are stripped before anything reaches a model. Your numbers stay your numbers.
Does this replace Trainerize / TrueCoach / my coaching platform?
No — and it's not trying to. Your platform collects the check-in; CoachCard is the presentation layer on top. It turns the data you already have into the report your client actually wants to see.
What if I don't keep a spreadsheet?
You don't need one. Type the numbers into the quick form, or paste the check-in message straight from the chat and let the AI structure it — you confirm every number before anything is generated.
Do the AI notes ever make up numbers?
No. Numbers are read by deterministic code, never by the AI. The AI only writes the words around numbers that are already locked in — and you review and edit everything before it's sent.
How long does one report actually take?
Under a minute: feed in the data, glance over the drafted note, download. The slowest part is deciding which win to lead with.
Can I cancel anytime?
Yes. No contracts, no lock-in — cancel whenever you like and your subscription simply runs out at the end of the billing period.
Your next check-in could feel like a win.
Build a real report with your own numbers right now — no signup, no card, no catch.